Five Years of Records. Cleaned, Reconciled, and Migrated in Two Months.
Five Years of Records. Cleaned, Reconciled, and Migrated in Two Months.
Coastal Image Technologies had been operating for five years without a formal accounting system. All financial records were maintained manually, leaving the business with no reliable view of its financial position, unreconciled tax obligations, outstanding debtor and creditor balances, and a growing risk of regulatory exposure. When the client sought to put their house in order, the scope of remediation across five years of transactions was significant.
Tax Reconciliation
Aligning the client's QuickBooks records with KRA iTax to close compliance gaps.
- Conducted a thorough reconciliation between QuickBooks records and the KRA iTax system.
- Identified and resolved all variances to ensure full regulatory compliance.
- Closed outstanding tax obligations and prepared the client for clean future filings.
Accounts Receivable & Payable Reconciliation
Restoring accuracy across all debtor and creditor balances.
- Reconciled all accounts receivable and payable balances across the five-year period.
- Initiated active debtor follow-up to accelerate collections on outstanding invoices.
- Resolved discrepancies in opening balances carried forward from prior periods.
Bank Reconciliation & Expense Clean-up
Eliminating errors and duplicates from the historical transaction record.
- Performed a full bank reconciliation across all accounts for the engagement period.
- Identified and reversed duplicated expense entries that had distorted reported costs.
- Produced a clean, verified ledger ready for audit scrutiny.
Inventory Reconciliation
Grounding inventory records in physical reality.
- Conducted a hands-on physical stock take to validate recorded inventory levels.
- Reconciled physical counts against system records and resolved all variances.
- Established a reliable inventory baseline for the incoming accounting system.
Systems Migration: QuickBooks to Zoho Books
Moving the client to a cloud-first accounting platform with full data integrity.
- Managed the end-to-end migration of financial data from QuickBooks to Zoho Books.
- Ensured data integrity throughout the transition with no loss of historical records.
- Configured Zoho Books to match the client's chart of accounts and reporting needs.
- Trained the finance team on the new platform ahead of go-live.
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